Accounts Executive — Zoho Books, GST & Import Accounting

Accounts Executive — Zoho Books, GST & Import Accounting

JNB Bearings Pvt Ltd | Chennai – Mannady (near Mannady Metro) | Full-time, On-site, Mon–Sat 9:00 AM – 6:00 PM | Experience: 2–5 years | ₹25,000 – ₹45,000 per month | Reports to: Director – Finance (with our external CA firm)

About JNB Bearings

JNB Bearings Pvt Ltd is the import and distribution arm behind the J&B brand of industrial bearings. We import directly from leading manufacturers and supply bearings, pillow blocks, V-belts and oil seals to stone crushers, rice mills, OEMs, workshops and dealers across Tamil Nadu, Andhra Pradesh, Karnataka and Maharashtra.

Our finance function runs fully on the cloud — Zoho Books, Zoho Payroll, Zoho Expense, Zoho Inventory, GST e-invoicing and e-way bills — with written SOPs, maker-checker approvals and monthly KPIs. We want an accountant who treats finance as the backbone of the business, not a back-office chore.

The Role in One Line

Own the books of JNB Bearings end-to-end — same-day accounting, zero-error GST, tight collections, clean bank reconciliation, accurate import landed cost, and month-end close by the 5th.

What You Will Do

• Daily Accounting & Zoho Books Hygiene

Post sales, purchase, journal, debit/credit note and bank entries in Zoho Books the same day — zero drafts or backlog at day close

Verify GSTIN, HSN, tax rate and ledger on every invoice before saving; keep the chart of accounts and item master clean (no duplicates)

• GST, TDS & Statutory Compliance

Generate e-invoices (IRN) and e-way bills correctly; handle cancellations and amendments within portal windows

Weekly GSTR-2B vs purchase register reconciliation; vendor follow-up for missing ITC

Prepare GSTR-1 (by 11th) and GSTR-3B (by 20th) data and file in coordination with our CA

TDS deduction, deposit by the 7th, 26AS / deductee reconciliation and quarterly return support

• Receivables & Credit Control

Daily payment reminders, same-day receipt application, weekly AR ageing (0–30 / 31–60 / 61–90 / 90+)

Enforce customer credit limits — no dispatch over limit without Director approval; escalate >60-day overdue with a recommended action

• Payables & Vendor Management

Post vendor bills within 24 hours; weekly payment schedule for approval; monthly vendor statement reconciliation

Track MSME vendor payments within 45 days (Sec. 43B(h)); prevent duplicate invoices and unverified bank-detail changes

• Bank Reconciliation & Cash

Daily posting and weekly BRS across all current accounts (ICICI, Kotak, IOB); monthly BRS by the 3rd

Daily cash & bank position to the Director by 6:00 PM; rolling 30-day cash-flow forecast every Monday

• Import Accounting & Landed Cost

Verify Bill of Entry against supplier invoice; account customs duty, IGST on import, ocean freight, CHA and local freight separately

Calculate landed cost per unit and update item cost in Zoho Books / Inventory; share GP impact with the Director

Coordinate with our AD bank (ICICI trade account) for import remittances and BOE submission / IDPMS closure

• Inventory, Payroll, MIS & Audit

Monthly physical stock vs Zoho Inventory reconciliation with the warehouse team (variance <1%)

Monthly payroll inputs in Zoho Payroll from Zoho People attendance; salary paid on the 7th; expense claims in Zoho Expense within 48 hours

Weekly and monthly MIS (AR/AP ageing, GST status, bank balances, expense and GP summary) by the 5th

Keep every voucher attached in Zoho Books — any record retrievable within 24 hours for auditors

How You Will Be Measured (Key KPIs)

GSTR-1 / GSTR-3B: 100% accurate, filed on time — zero interest or late fee

Zero accounting backlog older than 24 hours; month-end books closed by the 5th

Bank reconciliation: all accounts by the 3rd; no unreconciled entry older than 3 working days

Collections: ≥95% collected within credit terms; zero >30-day overdue without escalation

100% of import shipments with BOE posted and landed cost calculated within 3 working days

Zero salary errors; expense claims processed within 48 hours; MIS delivered by the 5th

Full KRA / KPI / SOP framework is shared with shortlisted candidates and becomes your appraisal scorecard from day one.

What You Bring

Must-have

B.Com / M.Com / MBA (Finance); CA Inter / CMA Inter (with experience) strongly preferred

2–5 years of hands-on accounting in a trading, distribution or manufacturing business

Practical GST work: GSTR-1, GSTR-3B, GSTR-2B reconciliation, e-invoice and e-way bill

TDS, bank reconciliation, AR/AP and month-end closing — done yourself, not just observed

Zoho Books or another cloud accounting tool; strong Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot tables)

Good English and Tamil communication for vendors, customers, bank and CA

Strong advantage

Import accounting — Bill of Entry, customs duty, landed cost, foreign remittance

Zoho Books / Zoho Inventory / Zoho Payroll hands-on experience; Tally Prime knowledge

Inventory-heavy business with thousands of SKUs

This Role Is Not For You If...

You only do data entry and rely on someone else for GST, BRS or closing

You are uncomfortable with deadlines, checklists and being measured monthly

You prefer manual registers over software and automation

What We Offer

₹25,000 – ₹45,000 per month based on skill; higher for strong Zoho Books, import accounting or CA/CMA Inter

Annual KPI-linked increment; clear career path: Accounts Executive → Senior Accountant → Finance Manager → Head of Finance

Direct work with the Directors — fast decisions, no bureaucracy

Zoho platform training and real exposure to import, GST and inventory finance

Half-day attendance flexibility for genuine emergencies; paid leave and festival holidays as per policy

Selection Process

CV screening → 15-min phone screen → 45-min practical accounting test (GST, BRS, landed cost, Excel) → Technical interview → Director round → Offer & digital joining via Zoho Sign. Shortlisted candidates are contacted within 5 working days.

How to Apply

Apply online (recommended): https://zrec.in/kv2OF

Upload your CV and complete the short 10-minute pre-screening questionnaire. Applications without the pre-screening are not shortlisted.

Can't use the link? Email your CV to 771b85jby445@jnbbearings.zohorecruitmail.in with the subject Accounts Executive | [Your Name] | [Years of Experience]. We will send you the pre-screening questionnaire by email.

In your application, mention: total accounting experience, GST returns handled personally (Yes/No), accounting software used (with years), import accounting exposure (Yes/No), current salary, expected salary and notice period.

HR (Call / WhatsApp): 93810 77728 | Landline: 044-47946473

JNB Bearings Pvt Ltd is an equal opportunity employer. Every application is evaluated on merit and role fit.