Assistant Property Manager / Tax Credit

Gates Hudson is seeking an Assistant Property Manager / Tax Credit to support the operational, financial, and resident-facing functions of one of our multifamily communities. This role partners closely with the Property Manager to ensure policy compliance, financial accuracy, team supervision, and a high-quality resident experience.

The ideal candidate is organized, detail-oriented, customer-focused, and ready to take ownership of both administrative and operational responsibilities.

What You'll Do

Operations & Team Support

Support day-to-day property operations in accordance with company policies and applicable laws

Supervise and train onsite staff as directed

Conduct move-in and move-out inspections

Ensure consistent policy implementation

Resident Relations & Retention

Address resident questions, concerns, and escalations in a timely and professional manner

Review notices to vacate and support retention efforts

Welcome prospects, conduct tours, and handle leasing paperwork as needed

Financial Administration

Assist with preparation of the annual budget and monitor expenses throughout the year

Process, approve, and submit invoices for payment

Maintain and reconcile petty cash

Track monthly variances and prepare narratives

Vendor & Contractor Coordination

Communicate with vendors regarding scheduling, billing, COIs, and performance

Ensure use of approved vendors and adherence to budget guidelines

Compliance Management

Ensure lease file is in compliance with established Gates Hudson policy and procedure and LIHTC/Affordable Program.

Assist the Property Manager in maintaining all office files and records in accordance with Gates Hudson policy and standard business practice as well as LIHTC/Affordable programs.

Responsible for offices opening on schedule, condition of office, and model apartment.

Maintains records on all aspects of management activity on a daily, weekly, and monthly basis. Submits required reports to corporate offices on a weekly and monthly basis.

Attend scheduled corporate management meetings and conducts on-site staff meetings.

Review mail, outside correspondence and inter-company correspondence.

Review all initial Tenant Income Certification (TICs) prior to move-in (LIHTC and Affordable)

Pre-audit LIHTC/HUD tenant files for mixed-blended properties

Prepare for all site audits

Assist with the LIHTC portion of the rent ups

Assist with review of Certified Rent Rolls mid-year and at year end

Assist with preparation of Annual Owner Certifications

Centralize and maintain LIHTC tenant files for audit ready purposes

Full understanding of the LIHTC as well as HUD Handbook 4350.3, Rev-1 Chg. 4 rules and regulations.

Perform in-house audits as needed

Respond promptly and professionally to all agencies’ requests for compliance information and be ready to explain all decisions made regarding residents’ eligibility for their apartment under LIHTC regulations.

Additional Responsibilities

Perform additional duties as assigned

Work weekends as needed

What We're Looking For

• Required
• **Tax Credit / HUD experience **
• **Compliance experience **
• Two or more years of experience in property management, leasing, or related multifamily housing roles, including affordable oversight

Strong customer service and communication skills

Attention to detail and ability to manage multiple priorities

Working knowledge of Fair Housing, ADA, FCRA, and multifamily regulations

Ability to work independently and as part of a team

Preferred

Experience with Yardi, Nexus, or similar property management and accounting systems

Prior supervisory or training experience

High school diploma or equivalent; additional education or certifications a plus