Customs - Data Entry

POSITION SUMMARY

This entry level position is primarily responsible for receiving, reviewing and entering customs documents. The incumbent processes shipments using standard operating procedures. May obtain additional information or seek guidance from more senior team members based on instructions and standard operating procedures

KEY RESPONSIBILITIES

Receive documents via email, fax and mail. Review documents for completeness (e.g. date, description, value) ensuring that all necessary documents have been received for processing. Determine account number, ETA and apply bar code to billing sheet. Enter required information into database system in order to produce entry.

Contact clients, branches or other brokers of additional documents or information is required

Respond to calls and questions from internal and external sources. Trace shipments and set up pre-arrivals at Customs

Perform other duties such as sorting, matching and stapling documents, printing, faxing, scanning and other functions as assigned

EDUCATION AND EXPERIENCE

High School Diploma or equivalent experience

Office experience an asset, but not required

COMPETENCIES, WORKING SKILLS & ATTRIBUTES

Demonstrated ability to consistently release complex entries and solve problems with minimal assistance

Demonstrated ability in completing a variety of entry types and processes

Excellent attention to detail

Tactful and dependable

Strong communication skills; must be able to read, write and speak English fluently

Proficiency in reading, writing, and speaking French is considered an asset

Strong interpersonal skills; able to work independently as well as part of a team

Fast and accurate keyboard skills (minimum 8000 strokes an hour with 97% accuracy)

Able to multi task and keep track of priorities and ETA’s

Able to perform basic mathematical calculations

Demonstrated ability with standard business applications (e.g. MS Office, email, internet) and standard office equipment (e.g. computer, fax, photocopier, scanner, telephone, etc.)

WORKING CONDITIONS, MENTAL EFFORT & PHYSICAL REQUIREMENTS

Accuracy is required when entering appropriate data, adding figures and reconciling documents

Concentration is required in balancing several tasks at one time

Repetitive keyboarding / mousing; generally more than 6 hours per day

Able to prioritize tasks in a fast-paced, multitasking environment

Sitting at a desk for prolonged periods of time (up to ½ hour – 1 hour at a time) for more than 6 hours per day

Lifting batches of entries and mail (generally less than 10 lbs.)

Clean, non-hazardous office environment