Executive Assistant, Tax

Overview

• At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Executive Assistant who can provide support on a range of activities to ensure a high-quality product

What you will do

Professionally interacts with clients as directed. Action client communications and responds in a timely fashion. Independently action routine enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice, structure and work processes

Monitors Partner’s email inbox. Flags and prioritizes emails based on urgency and subject matter at the discretion of the Partner

Proactively manage the Partner’s calendar, including coordinating schedules for company-related business as well as external boards and other associations, while anticipating and resolving scheduling needs and roadblocks before they arise.Onboard new Clients and update existing Client entities in internal database

Take responsibility for Partners’ contact management

Work internal marketing teamfor specific client proposals, RFP, email distribution, client event communications to support the proposal process

Coordinate and manage the Risk Management workflows/approvals required during the client/engagement acceptance process on behalf of the Engagement Team

Creates, proofreads and distributes various communications on behalf of the Partners

Handles routine communications on behalf of Partners and reports on actions taken

Coordinate scheduling for internal and external client meetings, leadership meetings, and events via Teams and/or in person including logistics, securing meeting space, catering, invitations and RSVPs. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items following the meeting

Handles domestic and internal travel arrangements and reservations as required, including business visas and other explanation, clarification, and diplomacy. Book hotel accommodations, car rentals/services, restaurant reservations as may be required

Completes, reconciles, and ensures timely submission of time and expense reports for the Partner

Assists with onboarding and offboarding activities for new full time and contract staff. Work closely with Human Resources and ITSC to arrange hardware/software resources required prior to the individuals start date

Manage space and office/workstation assignments for the group

Initiate and code invoices for external vendors (Coupa)

Develop and maintain a strong relationship with the Partners in order to anticipate needs and provide timely, proactive support and regular updates

Responsible for oversight, supervision and support of the administrative team, including performance management, training and process implementation

What you bring to the role

College diploma or an equivalent combination of education/experience in administrative assistant skill set Minimum 5 years administration experience

Good judgment and analytical skills

Excellent written and communication skills

Superior organization skills

Strong interpersonal and relationship management skills. The ability to work as part of the wider team, as well as individually

Ability to exercise judgement, diplomacy and tact, and display business and political acumen in dealing with varied day-to-day challenges

Client-first mentality. Ability to provide a high-quality client experience with timely and professional responses

Effective multi-tasking in a high-pressure environment, with the foresight to plan ahead, anticipate changes, evaluate, interpret, use sound judgment and respond in a proactive manner

Ability to work under a high degree of independence with minimal supervision

Excellent attention to detail – has thorough approach to ensure that all details are managed and documented

Strong critical thinking, judgement and analytical ability

Ability to anticipate and proactively handle situations

Advanced skills with MS Office Products, in particular, Microsoft Word, Outlook, Excel, and PowerPoint

Ability to withhold sensitive and confidential information

Ability to adapt and respond to a changing environment using creativity and innovation

Ability to quickly prioritize and resolve critical issues as they arise with urgency

Team player with a solution/service oriented and “can-do” attitude

KPMG Ontario Region Pay Range Information

The expected base salary range for this position is $50,000 to $60,000 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program.

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.

AI Usage

We embrace the use of artificial intelligence (AI) to enhance the candidate experience and streamline our recruitment processes. AI tools may help with organizing applications or surfacing relevant qualifications. However, no hiring decisions are made using AI. Every hiring decision is made by our hiring managers and recruitment professionals, who are equipped with training that empowers them to use these tools responsibly. AI technologies used in our recruitment process undergo detailed risk assessments, including security and privacy requirements, that align with KPMG’s Trusted AI framework.

We believe technology should empower human judgment, not replace it. It’s one of the many ways we’re delivering on our vision of being a technology-first, people-driven firm.