Tax Administrative Assistant

Job Summary

The Administrative Assistant (AA) is responsible for providing in-office

administrative support to their assigned office, but may also be assigned duties

related to a geographical market and/or Geo. Duties assigned will use a variety

of administrative systems and follow firm policies and procedures. The AA will

be charged with providing administrative support services in accordance with BDO

standards and will work with management members (principals and directors),

service team or teams, an office or related offices to support, and/or national

team or teams as needed. Duties may also include facility related duties, front

desk and/or mail room duties.

This is a variable hybrid role that may require up to full-time, on-site

support, based on location and office needs.

Job Duties

• Supports various departments through standardized processing of assigned

tasks using various firm systems, tools, and software. Support may include:

• Providing support to an assigned centralized administrative support

ticket(s).

• Providing support to another administrative support teams or office.
• Providing support to a national, Geo or market team(s) including the

e-filing support for national tax administration team

• Provides administrative support for larger scale in-office, market-wide

meetings and conferences, including scheduling with Principals and Firm

leaders, managing calendar invites, meeting room reservations and handling

catering and set-up.

• Assists Office Administrator with obtaining coding and approval for vendor

invoices including processing client invoices accurately with information

provided by management. May include various firm/office membership or

licenses.

• Assists with new hire onboarding and employee offboarding as directed.
• Provides expense reporting support by submitting an expense report ticket
• Collaborates with management to set up new clients, maintain and manage

client data, billings and other ad hoc request

• Produces a variety of materials including but not limited to letters,

memoranda, interoffice communications, confidential presentations, and

reports.

• Handles related tax support services on a seasonal or as needed basis.
• Other duties as required

Qualifications, Knowledge, Skills & Abilities

Education

• High School Diploma, GED or equivalent, required
• Bachelor’s degree, preferred

Experience

• Three (3) or more years of administrative experience, required
• Professional services firm experience, preferred

Software

• Advanced level of proficiency in Microsoft Office Suite, required
• Experience with firm’s ERP preferred

Language

• N/A

Other Knowledge, Skills & Abilities

• Ability to work in a deadline-driven environment and handle multiple projects

/ tasks with an attention to detail

• Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.

Experience in Peoplesoft database recommended

• Excellent written and verbal communication skills including superior grammar,

spelling, and punctuation that enable the incumbent to work with top level

management and other executive level clients.

• Possesses superior customer service skills. Displays independent judgment,

finesse and diplomacy in all situations

• Consistently seeks to improve processes
• Excellent organizational skills and detail oriented that enable efficient and

effective multi-tasking

• Capable of managing highly confidential information
• Ability to work well with all levels of management as well as outside

external clients

• Team player who is willing to help out as needed

Individual salaries that are offered to a candidate are determined after

consideration of numerous factors including but not limited to the candidate’s

qualifications, experience, skills, and geography.

California Range: $26.00/hr - $35.00/hr

Colorado Range: $24.00/hr - $38.50/hr

Maryland Range: $28.00/hr - $32.00/hr

Minnesota Range: $28.85/hr - $32.70/hr

NYC/Long Island/Westchester Range: $36.00/hr - $38.50/hr

Washington Range: $26.00/hr - $35.00/hr

Washington DC Range: $28.00/hr - $32.00/hr

At BDO, how we show up matters. We build strong relationships by supporting one

another, our clients, and our communities with care, curiosity, and a commitment

to helping one another grow and succeed. Here, you’ll find meaningful work,

leaders invested in your success, and opportunities to build a career around

what matters most to you.

Our purpose is to be the people our clients count on to grow with confidence and

achieve what matters most. Our values guide how we bring that purpose to life

each day. Together, they shape how we work with one another, serve our clients,

and create meaningful impact.

BDO provides assurance, tax, and advisory services to clients across the U.S.

and around the world. No matter your role, you’ll be part of a team helping

clients navigate complexity and move forward with clarity.

We are proud to be an ESOP company, offering participants a stake in the firm’s

success through beneficial ownership and a unique opportunity to enhance their

financial well-being. As a qualified retirement plan, the ESOP is a meaningful

addition to our comprehensive compensation and Total Rewards benefits*

offerings. It also reinforces an ownership mindset that strengthens our

connection to one another, our clients, and the future we’re building together.

Learn more about our benefits: BDO Total Rewards encompass more than traditional

benefits. Click here to find out more

[https://insights.bdo.com/rs/116-EDP-270/images/BDO-Benefits-Brochure.pdf]!

*Benefits may be subject to eligibility requirements.

Equal Opportunity Employer, including disability/vets

Click here to find out more

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