Intern- Trade, compliance and Materials Analyst

For an intern role, the KJAs focus on **operational assistance**, **documentation accuracy**, and **data integrity**.

**Foundational Trade Support:** Assist in daily customs and trade operations by performing entry-level classification research, shipment tracking, and restricted party screening to ensure uninterrupted cargo flow.

**Compliance Documentation & Governance:** Support the maintenance of the compliance framework by drafting or updating standard operating procedures (SOPs) and organizing regulatory records to meet local legal requirements.

**Data Analytics & Process Improvement:** Contribute to the continuous improvement of the logistics program by gathering data for KPIs, supporting internal audit preparation, and identifying process bottlenecks, as is applicable

**Stakeholder Coordination:** Act as a liaison/support between internal teams and service providers to gather necessary documentation for permits, licenses, and clearance resolution.

**Skills:**

• Multitasking
• Strong communication
• Rapidly assimilate new processes and technical regulations
• Basic INCOTERMS and Classification process knowledge

Activities Overview but not restricted to

1. Operational Excellence & Classification

• **MX HTS Classification:** Conduct preliminary Mexican HTS classification for various components using the General Import and Export Tax Law (LIGIE) and NICO codes; prepared detailed findings for senior review and final validation.
• **Screening Maintenance:** Run names/entities through Restricted Party Screening (RPS) software and flag "potential hits" for senior review.
• **Shipment Follow-Up:** Manage end-to-end logistics for concurrent shipments, ensuring internal tracking files are updated in real-time upon completion.
• **Audit Readiness & Documentation:** Perform audits of shipment files to ensure 100% compliance with internal policies, confirming all required documentation is accurately archived for future audits.
• **Permit Tracking:** Create and maintain a "Permit Tracker" to monitor expiration dates for import/export licenses, ensuring the team is alerted 60 days in advance.
• **Delay Resolution Log:** Maintain a log of shipment delays with service providers (DHL, FedEx, etc.) to identify recurring issues with specific ports or carriers.

2. Documentation & Governance

• **SOP "Shadow Writing":** Attend a process walkthrough with a specialist and draft the first version of a Work Instruction (WI) or flow chart based on what you observed.
• **Audit Readiness:** Conduct "spot checks" on 10 random import folders per week to ensure all required documents (Commercial Invoice, Packing List, Entry Summary) are present and legible.
• **Training Content Support:** Convert dense regulatory updates into visually engaging slide decks for internal "Lunch & Learn" sessions.

3. Analytics & Improvement

• **KPI Data Gathering:** Extract shipping data from the ERP system (like SAP or Oracle) to help calculate the "On-Time Clearance" percentage for the month.
• **Visual Mapping:** Use tools like Visio or Lucidchart to map out the current "Dock-to-Stock" process, highlighting where compliance checks currently happen.
• **Corrective Action Follow-up:** Reach out to stakeholders to confirm if corrective actions from previous audits have been implemented and gather evidence (photos or screenshots) of the fix.

4. Stakeholder Support

• **Information Gathering:** Draft emails to engineers or product managers to request technical specifications needed for accurate product classification.
• **Broker Communication:** Distribute "Clearance Instructions" to customs brokers and confirm receipt to ensure they have the right data before a shipment arrives.

*This document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be asked to perform.*