Logistics & Trade Compliance Coordinator

***\*Equal Opportunity Employer Veterans/Disabled\****

**SUMMARY:**

The Logistics & Trade Compliance Coordinator plays a critical cross-functional role supporting global logistics execution and import/export compliance. This position ensures shipping accuracy, regulatory compliance, and operational continuity across PEI-Genesis’ supply chain. The coordinator partners closely with Product Management, Sales, Shipping & Receiving, Quality, and external freight providers to maintain efficient, compliant, and cost-effective movement of goods globally. The ideal candidate brings **5+ years of logistics and trade compliance experience**, strong analytical discipline, and the ability to uphold strict regulatory requirements while driving continuous improvements in freight accuracy, documentation control, and global compliance readiness.

**EDUCATION & EXPERIENCE:**

***Required:***

• Bachelor’s degree in Supply Chain, Logistics, International Business, or related field.
• 5+ years of logistics or trade compliance experience.
• Experience with tariff classification, import/export regulations, and global materials compliance.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

***Preferred:***

• Experience with ERP systems such as Oracle or SAP.
• Familiarity with sustainability reporting and supplier compliance systems.
• Prior involvement in duty drawback, free trade agreements, or tariff-optimization programs.

**ESSENTIAL TASKS & RESPONSIBILITIES:**

***Trade Compliance & Regulatory Support***

• Classify products under appropriate HTS codes, ECCN classifications, and tariff categories, ensuring accuracy for all import/export transactions.
• Monitor and support company compliance with tariffs, Section 301 requirements, duty-free programs, preferential origin rules, and duty drawback eligibility.
• Maintain and update product compliance data, including Country of Origin, Free Trade Agreement applicability, and tariff impact analysis.
• Prepare and maintain export documentation (AES filings, declarations, commercial invoices) and assist in license management.
• Conduct and document denied party screening and escalate issues per company protocol.
• Assist with investigations into potential violations and support corrective action processes.

***Global Material & Environmental Compliance***

• Administer and maintain supplier and product compliance related to:
• PFAS (Perfluoroalkyl Substances) requirements
• RoHS (Restriction of Hazardous Substances)
• REACH (Registration, Evaluation, Authorization & Restriction of Chemicals)
• SVHC (Substances of Very High Concern) declarations
• Conflict Minerals (Dodd-Frank Section 1502)
• POPs (Persistent Organic Pollutants under the Stockholm Convention)
• Coordinate with Product Management and suppliers to obtain, validate, and archive material declarations, certifications, and test reports.
• Support internal audits and customer inquiries regarding global sustainability and product compliance data.

***Logistics Operations & Freight Management***

• Process and audit freight invoices, ensuring accurate GL coding and timely payment.
• Track domestic and international shipments; troubleshoot delays, customs holds, and discrepancies.
• Support global 3PL/4PL relationships to maintain efficient transportation flow.
• Create and maintain structured shipping, inventory, and logbooks for audit-readiness.
• Identify and implement opportunities for freight cost reduction, routing improvements, or carrier optimization.

***Documentation, Reporting & Cross-Functional Support***

• Manage documentation related to import/export controls, material disclosures, and compliance certifications.
• Produce analytical reports on freight spend, tariff exposure, compliance accuracy, and shipment performance.
• Collaborate with Sales, Operations, Quality, and external partners to resolve logistics or compliance issues.
• Support training initiatives regarding trade compliance, materials compliance, and logistics best practices.

**TECHNICAL & MANAGERIAL COMPETENCIES:**

• Strong understanding of U.S. import/export regulations (CBP, BIS, EAR, ITAR, OFAC).
• Working knowledge of global chemical/environmental regulations and supplier disclosure workflows.
• Knowledge of tariff mitigation strategies, duty drawback, and trade preference programs.
• Proficiency in Excel (vlookups, pivot tables, data modeling).
• Excellent written/verbal communication, documentation accuracy, and organizational skills.
• Ability to manage competing deadlines in a fast-paced environment.
• High attention to detail, accuracy, and compliance-driven mindset.

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