Payroll Tax Administrator

Job Overview & Responsibilities

The Payroll Tax Administrator is a key member of the Payroll department that helps ensure accurate processing and recording of company’s payroll tax payments and filings. Ensure the company is compliant with federal, state, and local tax regulations.

Be knowledgeable on payroll processing procedures, tax legislation, audit requirements, and reconciliation procedures. Be conscientious in capturing jurisdictional withholding updates on a routine basis and ensuring our HRIS system is updated accordingly.

PRIMARY DUTIES AND RESPONSIBILITITES

Assist with preparation and processing of weekly, multi-state payroll for Hourly and Salaried employees using UKG payroll system

Process off-cycle payrolls as necessary for payroll corrections, adjustments and incentives; complete on-demand checks including final pay; ensure final pay complies with Company and state requirements.

Responsible for weekly payroll processing & accounting reports including payroll pre-check, detail payroll register, cash analysis, GL summary, and GL details

Responsible for verifying direct deposit information to new hires and direct deposit changes in UKG

Perform such other administrative tasks as may be required from time to time – quite often on short notice - by the Corporate Controller or Assistant Controller.

Maintain HRIS system with current tax regulations and update payroll team and connected departments accordingly

Assist Director of Payroll with period end (month, quarter, year) close, reconciling tax filings from UKG, ensuring accuracy

Conduct internal audits on HRIS system to ensure proper tax compliance on employee tax withholdings

Ensure voluntary and involuntary deductions are set up appropriately according to tax guidelines

Assist team members on tax queries and provide resolutions per company policies

Qualifications & Pay Range

MUST HAVES

Associates Degree preferred

Previous experience with processing multistate payroll preferred

Previous experience with work in/live tax withholding and set up

Experience with UKG preferred

Must be skilled in use of Excel Spreadsheets.

Excellent written communication to handle the occasional administrative needs of the department.

Must have exceptional attention to detail, drive for data integrity and strong planning, organization, communication and analytical skills.

Ability to work under pressure

A minimum of 2 to 4 years of experience with in-house payroll processing is required.

Company Overview

A Top Workplace

At PT Solutions, we’re more than colleagues; we’re a tight-knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accredited Orthopedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training.

PT Solutions has been named a 2026 USA Today Top Workplace for the fifth consecutive year, based entirely on employee feedback. We’ve also earned five Culture Excellence Awards for Innovation, Professional Development, Work-Life Flexibility, Appreciation, and Purpose & Values. This recognition reflects a culture built around supporting our people. It’s not just what we do, but how we make people feel. Through human connection, intentional care, and being all in for one another, we create experiences that make a difference. Because together, we do great better.

Let’s go further together and transform care. Join the #PTSLife today! To see what #PTSLife is like, visit Instagram, Facebook, and LinkedIn.

We are an equal opportunity employer and welcome all qualified candidates to apply!